December 1, 2003
The Alexander County Board of
Commissioners held its regular meeting on
CALL TO ORDER
Chairman Robertson called the meeting to order at .
INVOCATION AND PLEDGE OF ALLEGIANCE
Rev. Keith Childers,
ADOPTION OF AGENDA
Commissioner Hammer made a motion to adopt the agenda as presented. Commissioner Bolick seconded the motion. The Board voted unanimously in favor of the motion.
ELECTION OF CHAIRMAN
Chairman Robertson requested any nominations for Chairman.
Commissioner Harbinson nominated Commissioner Hammer to serve as Chairman. Commissioner Hammer declined stating that he had several upcoming personal commitments that would keep him from putting in the time and effort needed to serve as Chairman; however, Commissioner Hammer conveyed his appreciation for the opportunity.
Commissioner Hammer nominated Commissioner Keever to serve as Chairman. Commissioner Keever accepted.
There being no further nominations, Commissioner Harbinson made a motion to close nominations and approve the election of Commissioner Keever as Chairman. Commissioner Bolick seconded the motion. The Board voted 4 in favor of the motion (Commissioners Bolick, Hammer, Harbinson, and Robertson) and one abstention (Commissioner Keever). The motion carried.
Chairman Keever requested that Commissioner Robertson carry out the remainder of the meeting as Chairman.
Commissioner Harbinson stated that it had been a pleasure serving with Chairman Robertson since 1998. Commissioner Harbinson stated that Chairman Robertson had always been pleasant to work with and he conveyed his appreciation to Chairman Robertson for an excellent job.
Commissioner Hammer stated that Chairman Robertson had done an excellent job serving as Chairman of the Board of Commissioners as well as Foothills Area Program Chairman.
Commissioner Keever conveyed his appreciation to Chairman Robertson for his leadershipand he noted that the average citizen did not realize the effort and dedication that Chairman Robertson had put into Foothills as well as the County.
ELECTION OF VICE-CHAIRMAN
Chairman Robertson requested any nominations for Vice-Chairman.
Commissioner Keever nominated Commissioner Hammer to continue to serve as Vice-Chairman. Commissioner Hammer accepted.
There being no further nominations, Commissioner Bolick made a motion to close nominations and approve the election of Commissioner Hammer as Vice-Chairman. Commissioner Harbinson seconded the motion. The Board voted 4 in favor of the motion (Commissioners Bolick, Harbinson, Keever, and Robertson) and one abstention (Commissioner Hammer). The motion carried.
COMMUNICATIONS PROJECT REPORT
Terry Foxx, Emergency Management Director / Animal Control Director, presented an update on the Communications Center Project, which included the following information:
Current Training Issues Employee training
files have been a work in progress through
Future Training Issues In looking ahead to the consolidation of the 2 centers, staff will not only be required to hold the Emergency Medical Dispatch (EMD) Certification but will be required to obtain a certification in Division of Criminal Information (DCI) and attend the Sheriffs Standards Telecommunicators Course. The EMD is 24 hours, DCI is approximately 32 hours, and the Sheriffs Standards Telecommunicators Course is 40 hours. The EMD course if fairly easy to obtain although it is only offered periodically through the years and is offered during normal business hours as well as on nights and weekends. The DCI course is offered only through the N.C. Department of Justice SBI Training Department at the local community college system. The course is only offered during the week and at normal business hours, which poses a problem for part-time staff that has a primary job elsewhere. The Telecommunicators course is offered through the community college system but not currently through CVCC. CVCC is attempting to re-obtain their certification to be able to teach this program. All personnel will need to complete all of the above training if they have not currently done so.
Console The current 25 plus year old console will be replaced by a new modern computer based system. The system is the Motorola MCC 5500, which is a Microsoft Windows based application featuring all the necessary features to fulfill our communications needs for many years to come. This will be made much easier by simplifying installing product software upgrades. There will be 2 positions located in the 911 center and one complete position located in the Sheriffs Office.
911 Switch and Phone System The current
equipment will be replaced with a CML RescueSTAR 911 Switch.
It will support up to 10 incoming 911 trunks and 6 911 positions. This system can operate as a stand alone system or
be networked together. Sentinel
CAD System and Mapping The CAD (Computer Aided Dispatch) and the MicroData Mapping system has not been selected for review as of this time but of the solutions we have looked at, we are leaning more toward the OSSI (Open Software Solutions Inc.) This is the current software the Sheriff is using for his pistol records management and it would make it very easy for him to pull any needed or necessary information from the 911 system. It would be very compatible with the entire consolidation and upgrade project.
Miscellaneous The remainder of the project would be the upgrading of the printers, books, and manuals currently in the center. This would tie into and complete the system.
Project Status The current status of progress is mostly in the pricing phase of the project. As soon the final pricing and package information can be obtained, a work session will need to be held to discuss all the options and get final approval to begin the construction phase of the project. According to the information staff is getting from the vendor, from delivery of the purchase order until completion is approximately 4-6 months. During the time we are awaiting the arrival of the equipment we will begin the process of remodeling the center, installing the phone system, and getting the employees the necessary training.
Commissioner Hammer asked if any more discussion had taken place regarding locking the door leading into the Sheriffs Office / Jail after hours and using cameras to control entrance into the building or allowing entrance through the double doors. Hayden Bentley, Sheriff, explained that currently the double doors leading into the main lobby were locked after hours and the small door at the Sheriffs Office / Jail remained open since the console was located in that area. Mr. Bentley stated that moving the console and equipment to the lobby area would be a tremendous expense.
Commissioner Keever stated that his concern was the security of the courthouse and suggested looking into the placement of metal detectors. Sheriff Bentley stated that there were grant funds available through Homeland Security for metal detectors; however, he noted that the metal detectors would have to be manned by deputies, which would mean additional funding for salaries.
Commissioner Harbinson stated that he was concerned with locking the door leading into the Sheriffs Office / Jail and allowing the console operator to control the door with an automated system and camera. Commissioner Harbinson stated that this could cause a problem if someone had an emergency and needed to get into the Sheriffs Office immediately. Sheriff Bentley agreed with Commissioner Harbinson and he stated that he felt that one door needed to remain open at all times for that reason.
Commissioner Keever suggested placing metal detectors in the entry way to the Sheriffs Office if a door was to be left open at all times to be manned by a deputy already in the jail. Commissioner Keever suggested looking into the matter to later determine what options were available.
Commissioner Bolick suggested also investigating not only security for people coming into the Sheriffs Office but also the issue of getting employees and inmates out in the case of a fire or other emergency. Sheriff Bentley informed the Board that staff was looking into a Smoke Vac System for the jail at the present time.
BUDGET ORDINANCE AMENDMENT #17
Budget Amendment #17 To provide for additional revenues due to a Homeland Security Grant.
Commissioner Hammer made a motion to approve Budget Amendment #17. Commissioner Keever seconded the motion. The Board voted unanimously in favor of the motion.
BOARD APPOINTMENTS AND REAPPOINTMENTS
Commissioner Hammer recommended that Gary Bebber and Nancy Coley be reappointed to the Library Board of Trustees for 3-year terms. Commissioner Hammer also recommended that Phyllis Little be appointed to the Library Board of Trustees to replace Ruth Ledbetter who was not eligible to serve an additional term.
Commissioner Hammer made a motion to approve the appointments and reappointments as presented. Commissioner Harbinson seconded the motion. The Board voted unanimously in favor of the motion.
Staff received a letter today from United
States Senator Elizabeth Dole regarding a federal funding seminar to be held on
C. Mr. French informed the Board that a second meeting would not need to be held this month.
D. Sheriff Hayden Bentley and Mr. French met earlier this week to discuss Senate Bill 919 Homicide Prevention Act / Domestic Violence. This law requires defendants who are subject to a domestic violence order to surrender all firearms to the Sheriff. This could cause some concern for proper storage. Mr. French stated that an update would be provided at a future meeting.
A. Tax Release Requests for November $1,366.81 and Tax Refund Requests for November $498.26.
Commissioner Keever made a motion to approve the Consent Agenda. Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
CLOSED SESSION N.C.G.S. 143-318.11(a)(5 & 6) CONTRACTUAL & PERSONNEL
Commissioner Hammer made a motion to enter into Closed Session at 6:57 PM to discuss contractual matters and personnel issues pursuant to N.C.G.S. 143-318.11(a)(5 & 6). Commissioner Keever seconded the motion. The Board voted unanimously in favor of the motion.
Upon returning to Open Session,
Commissioner Keever made a motion to amend the contract between
There being no further business, Commissioner Hammer made a motion to adjourn at . Commissioner Bolick seconded the motion. The Board voted unanimously in favor of the motion.
W. Darrell Robertson, Chairman Jamie C. Millsaps, Clerk to the Board