October 6, 2003
The Alexander County Board of Commissioners held its regular
CALL TO ORDER
Chairman Robertson called the meeting to order at .
INVOCATION AND PLEDGE OF ALLEGIANCE
Rev. Howard Smith, Bethlehem Church of God, gave the invocation and Aaron Mclean, NJROTC Cadet Master Chief and Units Operations Officer, led the Pledge of Allegiance to the Flag.
Chairman Robertson informed the
Board that Duke Power Company would be holding a Regional Storm Preparedness Information
ADOPTION OF AGENDA
Chairman Robertson requested the
addition of a Resolution Declaring October 2003 as AARP Month in
Commissioner Keever made a motion to adopt the agenda as amended. Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
DISCUSSION OF THE REMOTE SALES TAX ISSUE
Mr. French stated that according
to a study completed by the
Chairman Robertson stated that a major factor in the collection of the remote sales tax was purchases over the Internet. Chairman Robertson stated that these purchases put local businesses at a disadvantage due to the fact that taxes were collected on items purchased at local businesses; however, taxes were not collected on items purchased over the Internet and could not benefit the county.
Commissioner Keever suggested that
the Board, as well as all small business owners in the county, contact local
representatives in support of this action. Commissioner
Keever also noted that the N.C. Association of County Commissioners had sent a
Commissioner Harbinson stated that the Board had discussed this issue several years ago and he noted that this would be something to protect local businesses.
Commissioner Harbinson made a motion for a resolution to be drafted in support of the remote sales tax collection effort. Commissioner Bolick seconded the motion. The Board voted unanimously in favor of the motion.
Chairman Robertson asked that the
resolution be placed on the agenda for the
REPORT ON ABANDONED HOUSE COMPLAINT
Sylvia Turnmire, Director of
Planning & Development, presented an update on a complaint on an abandoned house
Chairman Robertson noted that the estimate of $1,500 did not include fees for the C & D Landfill, which would need to be added. Chairman Robertson also asked if CDBG funding could be used for the extensive renovation to the house. Ms. Turnmire replied that she had contacted Nancy Coley, WPCOG Community Development Administrator, regarding the use of CDBG funds. Ms. Coley informed Ms. Turnmire that CDBG funds could not be used for renovation of this house because it was a vacant dwelling.
Commissioner Bolick inquired about
how long this problem had been ongoing. Ms.
Turnmire replied that the complaint had originally been filed with Environmental Health in
January 2002 and with Planning & Development in February 2002. Ms. Turnmire noted that the house was condemned on
Commissioner Bolick asked Ms.
Turnmire if the County had ever took on the responsibility of demolishing a house. Ms. Turnmire replied that there were no records of
the County ever demolishing a house at the request of a citizen. Commissioner Bolick asked if the County would be
breaking any law by not demolishing the house. Ms.
Turnmire stated that the General Statutes did allow the Board of Commissioners to condemn
property, order it vacated, and demolish or repair the property; however, she noted that
there was a specific process to be followed, which the
Chairman Robertson stated that if the house met the criteria as being a health risk or an attractive nuisance, the County had the right to demolish it. Chairman Robertson also noted that the cost of demolition could be assessed against the property.
The Board agreed to table this
issue until a opinion was received from the
REPORT ON NEW FLOOD INSURANCE RATE MAPPING INITIATIVE
Sylvia Turnmire, Director of
Planning & Development, informed the Board that Ed Curtis, N.C. Flood Plain Mapping
Ms. Turnmire explained that this
process began after Hurricane Floyd hit eastern N.C. FEMA
and the State decided then to remap N.C. and update the status of flood prone areas. Ms. Turnmire stated that the eastern section of
N.C. (Phase I) would be completed in December 2004, the middle section (Phase II) would be
completed in December 2005, and the western section (Phase III) would be completed in
December 2006. Ms. Turnmire stated that
representatives were meeting with staff in each county to determine areas of concern and
she noted that 16 creeks or streams and 1 river had been identified as areas that needed a
detailed study in
Ms. Turnmire informed the Board that the mapping initiative, once completed, would be presented to the Board to review and to allow any changes to be made before final adoption.
Commissioner Hammer asked if the study would identify structures and land masses that would be prone to floods when completed. Ms. Turnmire replied that the study, which would survey the elevation to determine flood prone areas, would be overlaid with the GIS system parcel data to determine what structures and parcels would be subject to flooding.
The Board thanked Ms. Turnmire for her update.
PUBLIC SAFETY GRANTS PROGRAM UPDATE
David Icenhour, Human Resources
Director, gave an update on the Public Safety Grants Program originally presented at the
Mr. Icenhour informed the Board
that he had completed a mailing to all Fire Departments and the Rescue Squad to ensure
that they had the proper information to apply for a grant and he noted that Russell
Greene, Fire Marshal, would discuss the Public Safety Grants Program tonight at the
Firemans Association Meeting. Mr.
Icenhour recommended that the Board agreed to move forward with the original deadline of
Commissioner Keever made a motion
to approve the Public Safety Grants Program along with the Grant Application Review
Committee as presented as well as the
AUDIT REPORT FOR 2002-2003
· Unreserved fund balance $1,440,020
· Increase in fund balance $1,490,953
· Unreserved fund balance is 7% of general fund expenditures
Fund Balance History
· $4,896,398 in year 2000
· $9,897,479 in year 2001
· $2,784,527 in year 2002
· $4,275,480 in year 2003
Property Valuation History
· $1,319,805 in year 2000
· $1,379,047 in year 2001
· $1,443,743 in year 2002
· $1,995,247 in year 2003
Comparative Averages for NC Counties with Population of 25,000 to 49,999
Available GF fund balance $1,440,020 $7,114,360
Property tax rate 0.465 0.6688
Appraisal adjusted rate 0.4185 0.5385
Collection percentage 95.17% 95.01%
Excluding MV 96.30% 96.33%
Motor Vehicles 87.91% 84.72%
Net Cost of Services Provided General Fund
· Education 38%
· Public Safety 23%
· Human Services 24%
· General Government 9%
· Cultural and Recreation 2%
· Environmental Protection 1%
· Interest and Fees 3%
Article 44 New Half-Cent Sales Tax
· New tax generated $525,531 for half of 2003
· Repealed reimbursements were over $1,000,000
· Hold-harmless provision was included in the 2003-2004 budget
General Fund Revenues for 2002 and 2003
· Ad Valorem Taxes - $9,048,059 for year 2002 and $9,373,507 for year 2003
· Other Intergovernmental Taxes - $3,915,062 for year 2002 and $3,833,255 for year 2003
· Local Option Sales Tax - $4,588,416 for year 2002 and $5,281,617 for year 2003
· Sales and Services - $2,077,263 for year 2002 and $2,087,171 for year 2003
· Permits, Fees, and Other Revenues - $575,770 for year 2002 and $572,826 for year 2003
· Reimbursement Tax Revenue - $542,062 for year 2002 and $0 for year 2003
· Investment Earnings - $80,709 for year 2002 and $34,173 for year 2003
· Other Taxes and Licenses - $91,216 for year 2002 and $99,780 for year 2003
General Fund Expenditures for 2002 and 2003
· Human Services - $7,833,011 for year 2002 and $7,551,960 for year 2003
· Education - $4,933,266 for year 2002 and $4,675,185 for year 2003
· Public Safety - $4,058,597 for year 2002 and $3,843,692 for year 2003
· General Government - $1,990,559 for year 2002 and $2,078,496 for year 2003
· Debt Service - $1,061,150 for year 2002 and $1,191,112 for year 2003
· Environmental & Economic Development - $510,366 for year 2002 and $366,985 for year 2003
· Cultural and Recreation - $603,866 for year 2002 and $542,895 for year 2003
Chairman Robertson thanked Rick
Commissioner Harbinson made a motion to approve the 2002-2003 Audit Report as presented. Commissioner Bolick seconded the motion. The Board voted unanimously in favor of the motion.
SCHEDULING OF WORK SESSION
Chairman Robertson suggested that
the Board consider holding a work session during the regularly scheduled Commissioners
The Board agreed to hold a work
BOARD APPOINTMENTS AND REAPPOINTMENTS
Chairman Robertson presented the list of members on the Courthouse Task Force for the Boards review. Chairman Robertson stated that the Board needed to start discussing renovations to the jail and he noted that several members of the Courthouse Task Force would possibly need to be replaced due to changes in positions, etc.
Chairman Robertson made a motion
that the Board make revisions to the Courthouse Task Force at the
BUDGET ORDINANCE AMENDMENT #10
Budget Amendment #10 To provide for additional revenue from a $3,750 grant.
Commissioner Keever made a motion to approve Budget Amendment #10. Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
Staff is working on scheduling a meeting with Billy
Ray Hall, Director of the
The next Celebration Dinner will be held on
Keith Hertzler, Chamber of Commerce Director, has
invited the Board to attend a ribbon cutting at Peoples Bank on
A. Tax Release Requests for September $491.03 and Tax Refund Requests for September $814.16.
B. Resolution Regarding the Sealing and Unsealing of Closed Session Minutes.
Minutes from September 8, 2003 Regular
Commissioners Meeting and Minutes from
Records Retention and Disposition Schedules for
Commissioner Keever made a motion to approve the Consent Agenda. Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
Chairman Robertson presented the
Resolution Declaring October 2003 as AARP Month in
Commissioner Harbinson made a
motion to adopt the Resolution Declaring October 2003 as AARP Month in
CLOSED SESSION N.C.G.S. 143-318.11(a)(6) PERSONNEL
Commissioner Bolick made a motion to enter into Closed Session at to discuss personnel issues pursuant to N.C.G.S. 143-318.11(a)(6). Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
There being no further business, Commissioner Hammer made a motion to adjourn at . Commissioner Keever seconded the motion. The Board voted unanimously in favor of the motion.
W. Darrell Robertson, Chairman Jamie C. Millsaps, Clerk to the Board