June 26, 2003
The Alexander County Board of Commissioners held a Special Called Meeting on Thursday, June 26, 2003 in the Agriculture Extension Learning Center of the Administrative Building, Taylorsville, North Carolina.
CALL TO ORDER
Chairman Robertson called the meeting to order at 12:10 PM.
ADOPTION OF AGENDA
Commissioner Bolick requested the addition of a Closed Session to discuss personnel issues pursuant to N.C.G.S. 143-318.11(a)(6).
Commissioner Hammer made a motion to adopt the agenda as amended. Commissioner Keever seconded the motion. The Board voted unanimously in favor of the motion.
APPROVAL OF RINK DAM ROAD WATER SYSTEM IMPROVEMENT BIDS
Russell Greene, Fire Marshal, informed the Board that a total of 3 bids were received on Monday, June 23, 2003 for the Rink Dam Road Water System Improvement Project. Neill Grading & Construction Co., Inc. of Hickory was the lowest responsive, responsible bidder with a total bid amount of $327,211.14.
Mr. Greene stated that he had spoken with Jan Wilson with Neill Grading regarding the concern with the number of ongoing projects being completed by Neill Grading. Mr. Greene informed Ms. Wilson that County staff wanted the project to be completed on the specified timetable so that the next Rural Center grant cycle was not missed. Ms. Wilson stated that Neill Grading may hire a subcontractor to complete the Rink Dam Road project but she assured Mr. Greene that the project would be completed within the Countys timetable. However, Mr. Greene noted that the contracts for the CDBG pieces including Arthur Jenkins Road, Fess Little Road, and Jenkins Loop would need to be extended.
Commissioner Hammer asked how much funding would be left out of the $400,000 grant for this project. Mr. Greene replied that approximately $70,000 would be left after payment to Neill Grading and the $40,000 local match. Commissioner Hammer suggested possibly using the $70,000 to install water lines to some of the dead end roads along Rink Dam Road. Mr. Greene informed Commissioner Hammer that the County would be required to obtain permission from the Rural Center for use of any remaining funds.
Commissioner Keever made a motion to approve the bid of $327,211.14 submitted by Niell Grading & Construction Co., Inc. for the Rink Dam Road Water System Improvement Project. Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
The following issues were discussed during Other Business:
Russell Greene, Fire Marshal, briefly discussed water lines on Rocky Springs Road, Black Oak Ridge Road, Jay Burke Road, Brett Will Court, and Rocky Face Church Road.
Commissioner Hammer discussed the possibility of the County installing a line at the intersection of Millersville Road and Paul Payne Road to connect to the line recently installed along Millersville Road.
CLOSED SESSION 143-318.11(a)(6) PERSONNEL
Commissioner Bolick made a motion to enter into Closed Session at 1:03 PM to discuss personnel issues pursuant to 143-318.11(a)(6). Commissioner Keever seconded the motion. The Board voted unanimously in favor of the motion.
There being no further business, Commissioner Bolick made a motion to adjourn at 1:20 PM. Commissioner Keever seconded the motion. The Board voted unanimously in favor of the motion.
W. Darrell Robertson, Chairman Jamie C. Millsaps, Clerk to the Board