April 22, 2002
The Alexander County Board of Commissioners held a Special Called Meeting on Monday, April 22, 2002 in the Commissioners Room of the Alexander County Courthouse, Taylorsville, North Carolina.
CALL TO ORDER
Chairman Watts called the meeting to order at 7:20 PM.
Terry Foxx, Emergency Management Director, discussed the Alexander Rescue Squads 43rd Anniversary Ceremony held on Sunday, April 14, 2002. Mr. Foxx explained that, during the ceremony, the Rescue Squad presented a plaque to the Board of Commissioners in appreciation of the Boards support and contributions to the renovation and remodeling of the Rescue Squad. Mr. Foxx stated that the renovations completed at the Rescue Squad included handicapped accessibility and a new training room. Mr. Foxx also noted that, during the ceremony, that the training room was named the Odom Training Room in honor of Commissioner David Odom who had greatly supported the Rescue Squad for many years.
ADOPTION OF AGENDA
Commissioner Odom made a motion to adopt the agenda as presented. Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
JOINT USE AGREEMENT OF FORMER WITTENBURG SCHOOL
Rick French, County Manager, explained that the Old Wittenburg School Task Force had been discussing uses for the school property and had developed an agreement to allow Alexander County to lease the Old Wittenburg School property from the Board of Education. Mr. French recognized Jack Hoke, Superintendent, for comments.
Jack Hoke, Alexander County Schools Superintendent, discussed the agreement which proposed that the county would lease 4 rooms on the North Wing of the Old Wittenburg School as well as the gym, cafeteria, media center, and the outdoor recreational fields. Mr. Hoke stated that the media center could possibly be used for a meeting room. Mr. Hoke noted that the county would be responsible for utilities, maintenance, and upkeep. Mr. Hoke also noted that the county would be responsible for any costs associated with the repair of the roof.
Mr. Hoke stated that the upper levels of the building were not handicapped accessible and noted that there would be some repairs and renovations needed to accommodate that.
Mr. French notified the Board that he and Mr. Hoke had met with the School System Attorney and County Attorney in regard to liability insurance.
Mr. Hoke also explained that the proposed agreement would allow the Board of Education to terminate the agreement in the case of an emergency need for the Old Wittenburg School property upon giving the county 6 months notice.
Mr. Hoke felt that this agreement between the Board of Commissioners and Board of Education would have a big impact on the county due to the recreational uses that the property could provide as well as additional space and the alternative school. Mr. Hoke also felt that vandalism of the property would be eliminated since people would be there during the day.
Commissioner Harbinson asked if the Board of Education had approved the proposed agreement. Mr. Hoke replied that the Board of Education had approved the agreement unanimously at their last meeting.
Commissioner Hammer asked about the cost to repair the roof. Mr. Hoke stated that the cost to repair the roof would total approximately $14,000 and that workers would begin repairing the roof once the agreement was approved. Mr. Hoke stated that the project would be completed within 2 weeks of the beginning date.
Commissioner Harbinson felt that the Old Wittenburg School property would be a good location for the Parks and Recreation Department because there was a gym on the property as well as outdoor fields. Commissioner Harbinson also noted that Parks & Recreation staff would be closer to Dusty Ridge Park and Bethlehem Park which would save time and travel.
Commissioner Odom stated that he appreciated Commissioners Watts and Hammer serving on the Old Wittenburg School Task Force. Commissioner Odom suggested the task force contact Terry Foxx, Emergency Management Director and Russell Greene, Fire Marshal, to discuss the possibility of using the property for a shelter during inclement weather. Commissioner Odom stated that there might be some FEMA funds or Emergency Management funds that could be used.
Commissioner Harbinson made a motion to approve the Joint Use Agreement Between the Alexander County Board of Commissioners and the Alexander County Board of Education for Use of the Former Wittenburg School. Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
SUPPORT OF CRIMINAL JUSTICE PARTNERSHIP PROGRAM (DAY REPORTING)
Rick French, County Manager, explained that the Criminal Justice Partnership Program (Day Reporting Center) was not going to be included in the Governors budget for 2002-2003. Mr. French presented a sample letter to the Board in support of the Criminal Justice Partnership Program (Day Reporting Center) and requested that the letter be sent to several State Senators and Representatives.
Commissioner Harbinson explained that the Criminal Justice Partnership Program provided Superior Court Judges, District Court Judges, and Probation Officers alternative punishment for sentenced offenders as opposed to them being incarcerated in a correctional facility. Programs provided include Cognitive Behavior Intervention, Domestic Violence & Anger Management Counseling, Substance Abuse Treatment, Sex Offender Treatment, Parenting Classes, Community Restitution Classes, etc. Commissioner Harbinson noted that the Criminal Justice Partnership Program had saved the Department of Correction approximately $817,000 because offenders were enrolled in the programs instead of being incarcerated.
Commissioner Odom made a motion to forward the letter in support of the Criminal Justice Partnership Program. Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
DISCUSSION OF GOVERNORS VOLUNEER AWARDS
Lenny Rogers, Cooperative Extension Director, presented information regarding the 2002 NC Awards for Outstanding Volunteer Service. Mr. Rogers stated that there was no cost to submit nominees last year and expected no cost this year. Nominees are due May 31, 2002.
Mr. Rogers noted that the Board selected the nominees last year and stated that the Board could do so again this year if so desired. Commissioner Harbinson suggested advertising the awards in The Taylorsville Times and allow the public to submit some suggestions for nominees. Commissioner Harbinson asked Mr. Rogers to contact David Icenhour, Public Information Director, in regard to the advertisement.
Commissioner Hammer stated that he was disappointed with the Governors Volunteer Awards Ceremony last year because of the political quarrels and squabbles that took place. Commissioner Hammer felt that the Board could move ahead with gathering nominees if so desired but felt that the Board could present its own Outstanding Volunteer Awards.
Commissioner Watts noted that the individuals would not get the statewide recognition if the Board presented its own awards.
The Board instructed Mr. Rogers to move forward with the advertisement for nominees and asked that he report back to the Board as necessary.
BOARD APPOINTMENTS AND REAPPOINTMENTS
Chairman Watts stated that Sylvia Turnmire, Director of Planning & Development, had requested reappointment of Andy Baker to the Planning & Zoning Commission for a 2-year term ending on May 3, 2004. Mr. Baker lives in the Bethlehem/Wittenburg community.
Commissioner Odom made a motion to approve the reappointment of Andy Baker to the Planning & Zoning Commission. Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
The following items were discussed during Other Business:
Commissioner Hammer asked if the estimated cost included removal of the old roof. Mr. French replied that it did. Commissioner Hammer also asked if the estimate included the landfill fees that would be incurred during the project and suggested waiving those fees. Russell Greene, Fire Marshal, replied that the estimate did include landfill fees which totaled approximately $337 but noted that that cost would be eliminated from the estimate if the fees were waived.
Commissioner Hammer made a motion to approve the recommendation to replace the library roof with 25-year shingles at a cost of $11,752.50 and to waive the landfill fees that would be incurred. Commissioner Harbinson seconded the motion. The Board voted unanimously in favor of the motion.
Commissioner Hammer made a motion to approve the bid of $133,843.31 from Neil Grading & Construction for the prison sewer pump station. Commissioner Odom seconded the motion. The Board voted unanimously in favor of the motion.
Mr. French stated that he had not gotten a final cost estimate for Quail Hollow Lane as requested by the Board. There were 9 names submitted on a petition for Quail Hollow Lane.
Commissioner Hammer suggested putting signs at each convenience site to inform the public of the change.
Mr. French noted that the Hazard Mitigation Plan would set limits and rates in the case of hurricanes, tornadoes, floods, etc. in order to have a uniform system. Mr. French noted that the county would be responsible for talking on some financial responsibility.
Commissioner Odom made a motion to proceed with the PDM application. Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
Mr. French stated that he had been discussing a 3-year lease of a new truck with Carolina Environmental Systems. The truck is a 2002 model with a Mack chassis and can be leased for $4,000 per month. Mr. French stated that this would enable the county to haul more garbage which would save time, manpower, and money.
Mr. French also stated that this lease option would be better than buying a new truck.
Commissioner Odom asked if Mr. French had contacted GDS to see what they would charge to run the trash routes instead of the county providing the service. Mr. French replied that he had contacted GDS and that it would cost more to contract with them for the service.
Mr. French stated that he would discuss this issue further at the May 7, 2002 Commissioners Meeting.
CLOSED SESSION 143-318.11(a)(5 & 6) CONTRACTUAL / PERSONNEL
Commissioner Odom made a motion to enter into Closed Session at 7:55 PM to discuss contractual and personnel issues pursuant to 143-318.11(a)(5 & 6). Commissioner Hammer seconded the motion. The Board voted unanimously in favor of the motion.
There being no further business, Commissioner Harbinson made a motion to adjourn at 8:45 PM. Commissioner Odom seconded the motion. The Board voted unanimously in favor of the motion.
John F. Watts, Chairman Jamie C. Millsaps, Clerk to the Board