|BOARD OF COMMISSIONERS
STATE OF NORTH CAROLINA
The Alexander County Commissioners held a Work Session on Tuesday, December 28, 1999 at 7:00 p.m. in the Alexander County Administration Building Conference Room, Taylorsville, North Carolina.
Chairman John Watts called the meeting to order at 7:00 P.M.
While waiting for the Auditor, the County Manager, Rick French, gave some updates.
Chairman John Watts presented the Agenda.
AUDIT REPORT 1998 1999 FISCAL YEAR
Mr. Brian Starnes presented the results of the Alexander County Audit for Fiscal Year 1998 1999. He stated that there were two internal control issues:
1) The Recreation Department procedure for paying the umpires. This concern has been corrected since the Recreation Department deposits funds with the County Office and has a new procedure for receiving funds and paying the umpires.
2) The Health Department is required to visit each Wick Vendor to verify that they are receiving proper services on a scheduled audit two-year visit. This has been corrected at the Health Department.
Alexander County Budget June 30, 1999:
Cash On hand $4,732,340.00
Fund Balance $ 6,173,949.00
General Fund $21,121,695.00
Change in Fund Balance in 1999 ($49,082.00)
Change in Fund Balance in 1998 $835,838.00
Fund Balance as the percent of expenditures = 29%. The LG recommends 8%
Alexander County is almost debt free and very good detailed report was presented.
Mr. Starnes recommended that the Commissioners should know:
Mr. Starnes agreed to make a brief presentation at the County Commissioners meeting January 4, 2000.
FINANCIAL REPORT AND UPDATE 1999 2000
Mr. Ken White, County Finance Officer presented a Budget overview of revenues and expenditures for period ending November 30, 1999. A brief review and summary was provided for accounts payable through December 22, 1999. Also, an overall summary of cash and investments was provided.
The County Commissioners requested that Luther Stock, Tax Administrator, present a status report on uncollected or outstanding taxes during the past five years.
Bethlehem and Sugar Loaf owes $105,000.00 on funds for water lines.
Mr. Rick French, County Manager submitted the survey Report that presented three options for heating and air conditioning the Alexander County courthouse. A proposal from MCL was briefly reviewed. Commissioner Darrell Robertson suggested that we review the improvements that might be need for Department of Social Services, the Health Department, Library and the Administration Building.
Chairman Watts called the Work Session to a close to adjourn to a Closed Session for a Contractual matter.
Vice Chairman Odom made a motion that was seconded by Commissioner Bolick to move to Closed Session. The Board voted unanimously in favor of this motion.
John F. Watts, Chairman Helen P. Anthony, Clerk to the Board